Step One: Purpose, Objectives Timeframes and Stakeholder Participation

Review the purpose and objectives and timelines for the task force and committee.

• Check that the purpose and objectives are clear and complete.
• Check to be sure that group membership includes:
• People to best achieve the purpose and objectives. - Representatives of the stakeholders affected by the group's work.

Step Two: Group Norms

Review YUL values.

• Decide on norms that will govern how the group will work together including:
• How you will communicate with each other during and after the meeting.
• How you will communicate with stakeholders who are not present.
• How you will make decisions.
• How you will behave with each other during meetings.

Step Three: Group Roles

Decide on what roles will be helpful to achieve the purpose and objectives and help observe the group norms including:

• Who will facilitate or lead the meeting if a chair is not appointed?
• Will leadership be rotated? When and how?
• Who will track time?
• What is expected of members?
• Will a record of meetings be kept?
• Will a record of meetings be available to those who would like or need access to it?

Step Four: Meeting Effectiveness Check

At the end of each meeting, check on:

• How well did we accomplish the agenda for the day?
• Are we meeting our time frames?
• What worked well during the meeting?
• What should be changed for the next meeting?
• How well did we observe our norms and values?