payroll changes

[Debbie McGraw <deborah.mcgraw@YALE.EDU>]

As was announced at LMC last week, payroll activities will be moving from
Library Human Resources to the Business Office on Friday, October 1st.
Robin Gordon who has been handling many of these functions will be moving
to the Business Office to continue with many of these activities.  She will
be on vacation from Oct. 5th through the 13th but other staff in the
Business Office will handle these activities in her absence.

I will outline the actual activities which will now be in the Business
Office but some things may change as we work out the details.

Robin will have the same phone number (2-1772) but you can also call the
Business Office main number (2-0586).  Susan Jaffe who is at this number
will be learning about payroll and will help in answering questions or will
refer your call to someone who can.

Paychecks will be distributed by the Business Office starting on Thursday,
October 7th.  We are located on the 4th floor in room 413.

Those units who enter and/or authorize C&T, Student and Casual Payroll will
continue to do so.  The Business Office will enter and authorize the ones
which are currently done by LHR.  We will also be the backup for entry and
authorization.  We will answer questions and help solve any problems which
arise in this process.  We will also help to get more people trained in
this area.

You will now contact the Business Office to make changes in name, address,
telephone, direct deposit and other types of information like this and if
you have any questions or problems with your paycheck.

Posting of jobs, recruiting, hiring and setting up new people in Oracle
will continue to be handled by LHR.  If you have any questions in these
areas, you will contact them.  After a new person is set up in Oracle, you
will contact the Business Office with questions.

Most aspects of leaves of absence, changes in hours, transfers and
terminations will continue to be handled by LHR but the Business Office has
to ensure pay information is correct so please be sure you notify LHR and
the Business Office as soon as possible when someone is going on a leave,
changing hours or is leaving the Library.  Promotions and job audits will
continue to be handled by LHR.

M&P and C&T time and attendence has already moved to the Business Office
and we will be sending out June 30th balances to all M&Ps to verify the
balances forward.  Please sign off on these when you receive them and
return them to the Business Office.  Call or email if you have questions
about them or discrepancies with the balances.  We will also be sending out
reminders if you haven't turned in your monthly forms so please make sure
you are up-to-date on filling out the forms.  We recently sent out June
30th balances for C&Ts for verification.  If you have questions about those
or did not receive yours, please call the Business Office.  C&T balances do
appear on your paychecks so please check those periodically and let us know
if you have a problem with them.

We want to make this change as easy as possible for you and will help you
in any way possible so please do not hesitate to call, email or come in
with questions or problems.  I will try to keep you updated as things
change.  Our number one goal is to get everyone paid and paid correctly.
It has not been easy with the new Oracle system and all the changes that
have gone with it.  They are still working out the bugs so there will be
errors and problems but we will do our best to minimize and correct them.

Training in the new Oracle systems continues to be managed for the Library
by the Business Office.  Some problems still exist with getting access once
you have attended training but it's improved immensely since July 1st.  If
you are having access problems now, please contact me.

I hope this helps explain the changes.  If I missed anything or something
is not clear, please let me know.

Thank you for your cooperation!
Debbie McGraw