Payroll over the Christmas Holiday/Recess

[Robin Gordon <robin.gordon@YALE.EDU>]

Below are the Payroll schedules for entering, approving, and receiving checks over the next few weeks.  If you have any question or problems please contact me by email or at 2-1772.


Student and Casual Weekly Payroll
The below schedule refers to departments who utilize the SML Business Office to do their entering and/or approving of payroll.  It also refers to departments who normally do their own payroll but won't have the manpower over the next few weeks and will need to utilize the SML Business Office for the payroll function. 
-  Timecards for Students and Casuals for week-ending 12/18/99 must be received in the Business Office by 3 p.m. Friday, 12/17/99.  This deadline will ensure that the Student/Casual workers receive their paychecks the next week.
-  Student checks for week-ending 12/18/99 will be available in the SML Business Office after 12:30 on Wednesday, 12/22/99.  For the libraries who receive their student checks in the mail, please contact me by email or 2-1772 and let me know how you want to receive your department's checks.  
-  If a department has any Students or Casuals working 12/19/99-12/25/99, these timecards must be turned into the Business Office by 12:00 noon on  Tuesday, 12/21/99.
-  Student checks for week-ending 12/25/99 will be available in the SML Business Office on 1/03/2000 after 12:30 p.m.


C&T Biweekly Payroll
The below schedule refers to departments who utilize the SML Business Office to do their entering and/or approving of payroll.  It also refers to departments who normally do their own payroll but won't have the manpower over the next few weeks and will need to utilize the SML Business Office for the payroll function. 
-  Timecards for C&T's for week-ending 12/18/99 must be received in the Business Office by 3 p.m. Friday, 12/17/99.  This deadline will ensure that the C&T payroll gets processed in time.  
-  The paychecks for week-ending 12/18/99 will be available for pickup in the Lobby of 155 Whitney Ave., between 9:00 a.m. - 1:00 p.m. on Wednesday, 12/29/99.  Identification must be provided to pick up any check or deposit advice.  Checks not picked up will be available in the Business Office on 1/03/2000 after 12:30 p.m.
-  Timecards for C&T's for week-ending 12/25/99 are due into the Business Office by 12:00 noon on Tuesday, 12/21/99.
-  Timecards for C&for week-ending 1/01/2000 are due into the Business  Office by 11:00 a.m. on Monday, 01/03/2000.


Monthly (M&P) and Semi-Monthly (Grad Students)
-  These checks will be available on Wednesday, 12/22/99, in the SML Business Office after 12:30 p.m.  
-  For Semi-Monthly Grad Students, any payroll that was approved by 12/15/99 will appear on their 12/22/99 paycheck.


PAYROLL APPROVAL TIMETABLE FOR NEXT FEW WEEKS
-  Payroll approval timetable:
(a) Weekly Payroll - week-ending 12/18/99 - must be approved 
by Tuesday, 12/21/99, 11:30 a.m.
(b) Weekly Payroll - week-ending 12/25/99 - must be approved
by Tuesday 12/28/99, 11:30 a.m.
(c) Weekly Payroll - week-ending 1/01/2000 - must be approved
by Tuesday, 1/04/2000, 4:30 p.m.
	    Do not approve before 01/03/2000.
     (d) Bi-Weekly Payroll - weeks 12/5/99-12/18/99 - must be
approved by Tuesday, 12/21/99, 4:30 p.m.
(e) Bi-Weekly Payroll - weeks 12/19/99-01/01/2000 - must be
approved by Wednesday, 1/05/2000 by 4:30 p.m.  
Do not approve before 01/03/2000.
-  DO NOT PREAPPROVE PAYROLL.  If you're not going to be available to approve payroll please contact me at 2-1772 or by email and let me know.  We will get the approvals done.  


Have a safe and happy holiday season,

Robin Gordon
Sr. Admin. Asst.
Library Business Office