Payroll Deadlines for Year End

[Robin Gordon <robin.gordon@YALE.EDU>]

Hi Everyone,

Below is the payroll schedule for Weekly Payroll (Students and casuals),
C&T's, Monthly, Semimonthly, and Pension categories:


Weekly Payroll - Students,
Casuals
1)  Payroll for week-ending December 14
and prior must be entered and approved by 3 p.m. on Tuesday, December
17.  These paychecks/paystubs will be distributed via normal
channels on Thursday, December 19. 
2)  Payroll for week-ending December 21 and prior can be entered and
approved between Wednesday, December 18 and Friday, December
20.   Paychecks/paystubs will be available for pickup on
Thursday, December 26 from Central Payroll, 155 Whitney between the hours
of 9:00-11:30 a.m.  Identification must be provided to pickup
any paycheck or paystub.  For paychecks/paystubs not picked
up, they will be distributed on Thursday, January 2 in the Library
Business Office.  An email will be sent out on ListServ when they
are available for distribution.
3)   Payroll for week-ending December 21 and prior can also be
entered and approved on Monday, December 23.  However, these
paychecks/paystubs will not be available until Thursday, January 2 from
the Library Business Office.  An email will be sent out on ListServ
when they are available for distribution.
4)  Casual Paychecks will be sent out via U.S. Mail like 
usual.
5)  Payroll for week-ending January 4 on forward will be at the
normal schedule -- the enter and approval process must be completed by 3
p.m. on the following Tuesdays with the paychecks/paystubs being
distributed via normal channels on Thursdays.
6)  For departments who enter and/or approve their own payroll and
will be short staffed, please email or call Robin at 2-1772 to make
arrangements for the Library Business Office to take care of your weekly
payroll.
7)  For departments that have the enter and/or approval process
done by the Library Business Office, please have your student timecards
for week-ending December 21 submitted no later than 11:00 a.m. on Friday,
December 20.



Biweekly Payroll - C&T's
1)  Payroll for weeks-ending December 7
and 14 must be entered and approved by 5 p.m. on Wednesday, December
18.   DO NOT APPROVE ANY OTHER WEEK-ENDING DATES.
2)  The payroll for weeks-ending December 21 and 28 can be
entered/approved on December 20, 23, or on January 2 and 3.  All
entering/approving must be completed by 5 p.m. on January 3.
PAYROLL FOR WEEKS-ENDING DECEMBER 21 AND 28 CANNOT BE
ENTERED/APPROVED PRIOR TO FRIDAY, DECEMBER 20. 
3)  We are advising everyone to have the entry/approval process done
for the C&T payroll (weeks Dec. 21 and 28) by 5 p.m. on  Monday,
December 23.  Any adjustments to the timecards submitted can then be
done on January 2 and 3.
4)  Timecards for week-ending Dec. 28 should be marked as
follows:
      Tuesday, Dec. 24   - 
Recess
      Wednesday, Dec. 25 - Holiday
      Thursday, Dec. 26 - Recess
       Friday, Dec. 27 - Recess
       Hours worked during the above days
should be entered in the "Hol/Rec Prem" column.  
5)   C&T's may pickup their paycheck/paystubs on Friday,
December 27 from Central Payroll, 155 Whitney between the hours of
9:00-11:30 a.m.  Identification must be provided to pickup any
paycheck or paystub.  (This will be for the pay-period
December 1 through 14.)  For anyone who did not pickup their
paychecks/paystub, they will be distributed on Thursday, January 2 via
normal channels.  For Sterling Library Employees,  the Library
Business Office will send out an email  on ListServ when they are
available for distribution. 
6)  Beginning with the payroll for week-ending January 4 on forward,
we are back on the normal schedule.  
7)  Timecards for week-ending January 4 should be marked as:
       Monday, Dec. 30 - Recess
       Tuesday, Dec. 31 - Recess
       Wednesday, Jan. 1 - Holiday
        Hours worked during the above
days should be entered in the "Hol/Rec Prem" column.
8)  For departments who enter and/or approve their own payroll and
will be short staffed, please email or call Robin at 2-1772 to make
arrangements for the Library Business Office to take care of your C&T
payroll.
9)  For departments that have the enter and/or approval process
done by the Library Business Office, please have your C&T timecards
for weeks-ending December 21 and December 28 submitted no later than
11:00 a.m. on Friday, December 20.


Monthly and Semimonthly
Payroll
Paychecks/paystubs for the Monthly and
Semimonthly payroll we be distributed on Monday, December 23 via normal
channels. The semimonthly payroll covers all hours that were
entered/approved by December 17 (timecards for week-ending December 14
and prior).


Pension Payroll
Pension paychecks/paystubs will be mailed out
in the usual manner and dated December 31.  For any retirees working
at Yale, their paychecks will include all hours entered and approved by
December 16 (timecards for week-ending December 14 and prior).


Library Business Office
Hours
The Library Business Office will be closed
starting December 24 and will resume normal operations on January
2.


If anyone has any questions they can contact me at 2-1772 or Debbie
McGraw at 2-1767.

Have a Happy and Healthy Holiday.

Robin Gordon
Library Payroll Administrator
Library Business Office, Room 413
email: 
robin.gordon@yale.edu
inter-office mail code:  SML # 632
phone 432-1772