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Orbis Cataloging Manual

Added Copies

POLICY

Copies added to an existing Orbis bibliographic record on the Copy Holdings Record must conform to the following standards and definitions.

STANDARDS FOR EXACT COPIES:

• Standard numbers (LCCN and/or ISBN) are the same.
• Edition statement is the same.
• Place of publication, name of publisher is the same.
• Date of publication [i.e. generally the copyright date] is the same.
• Extent of item [pages or volumes] is the same.

STANDARDS FOR VARIANT COPIES:

• Variations in printing dates are ignored when the copyright date remains the same and there is no evidence that the copy represents another edition.
• Minor changes in size
• Edition statements in foreign language publications when the statement represents a printing rather than a new publication.
• Variations in place of publication when the publisher remains the same [i.e. Harmondsworth, Eng. : Penguin Books and Baltimore, Md. : Penguin Books]
• Minor variations in the name of publisher, when the place of publication remains the same [i.e. Harcourt, Brace and Harcourt Brace Jovanovich]
• Addition of a second place of publication and second publisher.
• The following types of copies may also be considered as variant added copies:
• Photocopies
• Paperback/paper bound copies

SPECIAL SITUATIONS FOR VARIANT COPIES OF MULTIPART MONOGRAPHS:

• The addition or change of publisher during the course of publication
• Volumes replaced by photocopies
• Volumes replaced by reprint editions
• Multipart monograph set consists of varying editions, publishers, etc.

GUIDELINES FOR ADDED VARIANT COPIES:

Any variations given above, if deemed to be significant by the cataloger, should be noted in the NOTES field of the Copy Holdings Record for the particular copy, or on the bibliographic record.

Notes given on the bibliographic record must be placed in field 590 with the primary Orbis location code preceding the text.

Under no circumstances is the bibliographic description (fields 2xx through 4xx) to be changed.

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Yale University Library
Last Revised: 25 July 1995
Contact: Matthew Beacom

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