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Orbis Cataloging Manual
POLICY
Law Library catalog records may be used for
cataloging functions and catalog maintainance functions in Orbis.
Whenever possible, duplicate records for non-law locations should not be
created.
Since the Law Library will continue to create and maintain their bibliographic records on RLIN, the use of Law Library records requires careful attention to specific details.
CATALOGING
CONDITION A: Law Library bibliographic record is available in Orbis
Separate provisional acquisitions record exists in Orbis for a non-Law location
PROCEDURE:
1. Do not search RLIN
2. Use the Law Library record by issuing the BOVL command to overlay the existing provisional record with the Law Library record
3. Edit the completed overlay record by deleting the following Fields:
035 RLIN ID for Law
590
949
950
955
998
4. Complete the Copy Holdings Record
5. Issue the CATL command to request shelf card
CONDITION B Provisional record on Orbis
Catalog record on RLIN LI CTYL
PROCEDURE:
1. Record the CTYL RLIN record ID
2. Place this number in the 035 Field on the Orbis Provisional record
3. Complete the Copy Holdings Record
4. Issue the CATL command to request shelf card
CATALOG MAINTENANCE:
1. Create any additional Copy Holdings and Volume holdings records as necessary
2. Copy specific notes must be placed in Copy Holding NOTES area. ( DO NOT use Field 590 on the bibliographic record for this purpose)
3. Contents may be updated
4. Other updates may be performed after consultation with either the Head Librarian, Law Cataloging or the Chief Cataloging Librarian
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Yale University Library
Last Revised: 27 July 1995
Contact:
Matthew Beacom