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Orbis Cataloging Manual
POLICY
National cataloging standards require the
creation of uniform titles in original cataloging records wherever
called for in AACR2, as interpreted by the Library of Congress. In copy
cataloging uniform titles will not routinely be added to source copy,
but will ordinarily be included if already present in source copy or the
authorized form is readily apparent.
HISTORICAL BACKGROUND
The Orbis database reflects a variety of practices with respect to the presence or absence of uniform titles in fields 130, 240, and delimiter t subfields in 6xx ,7xx, and 8xx fields. Formerly at Yale uniform title headings were added to records only for selected authors (mainly classical authors) or for certain works of other non-classical authors (i.e. Baudelaire's Fleurs du mal), for the Bible, anonymous classics, and music. When AACR2 was adopted RLG required the addition of uniform titles in original cataloging whenever the rules in chapter 25 called for them.
At Yale it was decided that original catalogers would add these uniform titles, but would not have them print on the cards (i.e. the first indicator in field 240 was 0) unless the author/title had formerly been organized in the card catalogs. RLIN to Orbis specifications made the first indicator in 240 to be 1 no matter what it had been in the original RLIN record. These specifications also converted delimiter t subfields in 1xx fields to 240 fields with the title level note "240 created in database load." In the cataloging of microforms and in certain recon projects, uniform titles were/are transcribed as is regardless of what the authorized AACR2 form may be. To require a totally consistent database in this regard would be a gargantuan task unjustified in the current context of budgetary restraints and would provide only minimally improved database structure and access.
From a public services point of view uniform titles are additional access points which may or may not help the patron. Access will always be available by author/title proper and by title proper alone; it will sometimes be available by author/uniform title or uniform title. The presence of a uniform title in a record for a given edition of a title should not be interpreted as a sign that such a heading will have been added to records for all editions.
Many authority records exist in the database for which 4xx author/title proper references have been made. These create apparent conflicts in jx displays where access is also available by author/title proper. Use of m searches (music opac in merged headings) eliminates this problem by displaying only the author/uniform title when there is one. Public Services must be alerted to see these references as pointers to the authorized form of uniform title and not as an indication that access is not also available by author/title proper.
EXAMPLE:
JX Search Shows Apparent Conflict (# 557-559)
LTYL MORE
ORBIS INDEX SEARCH
YLB8
BIBLIOGRAPHIC INDEX - - 3521 HEADINGS FOUND 557 - 566 DISPLAYED
SHAKESPEARE WILLIAM 1564 1616
.LIFE AND DEATH OF KING JOHN
*SEARCH UNDER
557 SHAKESPEARE WILLIAM 1564 1616 .KING JOHN (YL 400 ccb)
558 .LIFE AND DEATH OF KING JOHN <1935> (YL 100)
559 .LIFE AND DEATH OF KING JOHN <1989> (YL 100)
.LIFE AND DEATH OF KING RICHARD THE SECOND
*SEARCH UNDER
560 SHAKESPEARE WILLIAM 1564 1616 .KING RICHARD II (YL400 ccb)
561 .LIFE AND TIMES OF WILLIAM SHAKESPEARE <1988> (YL 600)
562 .LIFE AND TIMES OF WILLIAM SHAKESPEARE <1988> (YL 600)
563 .LIFE OF HENRY THE FIFTH <1918> (YL 100)
.LIFE OF KING HENRY THE EIGHTH
*SEARCH UNDER
564 SHAKESPEARE WILLIAM 1564 1616 .KING HENRY VIII (YL400 ccb)
565 .LIFE OF KING HENRY THE FIFTH <1966> (YL 100)
.LIFE OF KING HENRY V
*SEARCH UNDER
566 SHAKESPEARE WILLIAM 1564 1616 .HENRY V (YL 400 ccb)
MX Search Removes Apparent Conflict (# 449)
LTYL MORE
ORBIS INDEX SEARCH
YLB8
BIBLIOGRAPHIC INDEX - - 2988 HEADINGS FOUND 449 - 458 DISPLAYED
SHAKESPEARE WILLIAM 1564 1616
.LIFE AND DEATH OF KING JOHN
*SEARCH UNDER
449 SHAKESPEARE WILLIAM 1564 1616 .KING JOHN
.LIFE AND DEATH OF KING RICHARD THE SECOND
*SEARCH UNDER
450 SHAKESPEARE WILLIAM 1564 1616 .KING RICHARD II
451 .LIFE AND TIMES OF WILLIAM SHAKESPEARE <1988> (YL)
452 .LIFE AND TIMES OF WILLIAM SHAKESPEARE <1988> (YL)
.LIFE OF KING HENRY THE EIGHTH
*SEARCH UNDER
453 SHAKESPEARE WILLIAM 1564 1616 .KING HENRY VIII
.LIFE OF KING HENRY V
*SEARCH UNDER
454 SHAKESPEARE WILLIAM 1564 1616 .HENRY V
.LIFE OF TIMON OF ATHENS
*SEARCH UNDER
455 SHAKESPEARE WILLIAM 1564 1616 .TIMON OF ATHENS
456 SHAKESPEARE WILLIAM 1564 1616 .TIMON OF ATHENS
457 .LONDON PRODIGALL AS IT WAS PLAIDE BY THE KIN <1605>
(YL)
458 .LONDON PRODIGALL AS IT WAS PLAIDE BY THE KIN <1987> microfilm (YL)
PROCEDURE:
Original cataloging
1. Create uniform titles in cataloging records whenever called for by the cataloging rules in fields 130, 240, 440, 630, 730, 830 and delimiter t subfields of 6xx, 7xx, 8xx fields
First indicator of field 240 will always be 1
Authority records should be created or transferred from ltlc whenever references are needed
Note: author/title proper references are not routinely needed in the Orbis context (except for music) and need not be added to authority records except in the case of music. Use judgment in attempting to clear up conflicts regarding uniform titles. Authority records should not authorize conflicting headings, so inaccurate authority records (particularly those created by Blackwell North America) should be modified, replaced, or deleted when obvious conflicts are discovered.
Copy cataloging, LC derives
1. Leave fields 130, 240, 440, 630, 730, 830 and delimiter t subfields of 6xx, 7xx, and 8xx fields as is. Only in the situation in which a clear conflict is discovered with a name authority record are these fields to be modified to conform to the latest LC form
Copy cataloging, LC or other printed copy and RLIN member copy
1. Do not add a uniform title if one is not present in the source record
A uniform title may be added if it is obvious that present rules would call for one (i.e. in the case of translations) and the authorized form can be readily determined, but is not required
If a uniform title is present in printed source copy, in general transcribe the uniform title as is unless a conflicting AACR2 authorized form has been discovered, in which case use the authorized form. Consult revisor if in doubt
2. Strip the form subheadings Laws, statutes, etc.; Treaties, etc.; Liturgy and ritual (tagged as delimiter k subfields) in pre-AACR2 records in copy cataloging; they are no longer valid under AACR2
For information about uniform titles encountered in recon, see section on UNIFORM TITLES/ORGANIZED HEADINGS in RETROSPECTIVE CONVERSION: STANDARDS FOR RECORD CONTENT AND CREATION, page VI-1-1.
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Yale University Library
Last Revised: 27 July 1995
Contact:
Matthew Beacom