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Orbis Cataloging Manual
OVERVIEW OF ORBIS VOLUME HOLDINGS RECORDS
NEW RLIN BIBLIOGRAPHIC RECORD/NEW ORBIS VOLUME HOLDINGS RECORD
PROCEDURE:
1. Create or Derive the RLIN bibliographic record.
On the Holdings Screen:
Use VOL |z to state expected number of volumes
Enter the following code in RLIN LOC:
vols
Request tape output only (i.e. t)
NOTE: No RLIN shelf cards can be generated
DO NOT COMPLETE any other RLIN Holdings Screen Fields (with the exception of VOL |z)
DO NOT USE NOTE IN ANT OR LANT: Library has:
DO NOT USE CODED NOTES IN ANT OR LANT: #28,#29,etc.
2. Update the Orbis provisional record or, as necessary, create one. The following data must be included:
Field 035 (RLIN ID)
Orbis location code/copy call number
3. Order shelf list card using the CATL command
4. Create the Volume Holdings Record for the specific copy and location.
Use the command:
vhld[space]-[space][copy statement number]
vhld - 1
5. Enter volume holdings information in the format given in the document Standards for Multi-part Monographs in Multi-part Orbis Holdings Records (draft, 3/7/90).
UPDATING ORBIS BIBLIOGRAPHIC RECORD/EXISTING VOLUME HOLDINGS RECORD FOR THE SAME COPY
PROCEDURE:
On the Orbis bibliographic record:
1. Delete 590 note, if present for the same location, which begins:
[location]: Library has:
2. Update Contents note, if present
From the Copy Holdings Record:
1. Update the Volume Holdings Record by using the command:
vhld[space]-[space][copy statement number] i.e.
vhld - 2
2. Enter volume holdings information in the format given in the document Standards for Multi-part Monographs in Multi-part Orbis Volume Holdings Records (draft, 3/7/90).
DO NOT REQUEST SHELF LIST CARD
UPDATING ORBIS RECORD TO ADD A NEW LOCATION/CREATE VOLUME HOLDINGS RECORD FOR A NEW COPY
PROCEDURE:
1. Add new location and call number to the Copy Holdings Record
2. From the Copy Holdings Record, create the Volume Holdings Record by using the command:
vhld[space]-[space][copy statement number] i.e.
vhld - 3
3. Enter volume holdings information in the format given in the document Standards for Multi-part Monographs in Multi-part Orbis Volume Holdings Records (draft, 3/7/90).
4. Request card for shelf list if appropriate
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Yale University Library
Last Revised: 27 July 1995
Contact:
Matthew Beacom